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We're Hiring!

Executive Assistant & Home Organizer

Join Our Mission to Help High-Performing Women Thrive!

Are you a highly organized, detail-oriented professional with a passion for creating order in both digital and physical spaces?

Do you thrive in dynamic environments where no two days are the same?

If so, we would love to meet you!

Hi, we’re Vanessa & Landon Kennedy, co-founders of Organization Magic! We are Calgary-based, woman-owned, and family operated.

Our purpose is to create inspiring living spaces that empower high-performing women to thrive—both at work and at home.

Is This Your Dream Job?

As our Executive Assistant & Home Organizer, you will support us in managing day-to-day business operations while also playing a hands-on role in delivering exceptional client experiences during Home Organization Projects.

This role starts with a paid practice project to ensure a mutual fit.

Title: Executive Assistant & Home Organizer

Compensation: $30 per hour with potential to grow into a Chief of Staff role

Type: Contract, with potential to transition into Full-Time

Location: Calgary

Onboarding: In-person at our home office
Executive Assistance: Mix of remote & in-person
Home Organization Projects: In-person at client homes

Our Ideal Candidate

This is our first hire, and we’re looking for someone who can take a million things off our plate so we can focus on growing our business and serving our clients.

✓ Highly Organized: You love creating and maintaining systems that keep everything running smoothly.

✓ Flexible & Proactive: You thrive in fast-paced environments and can pivot as needed.

✓ Tech-Savvy: Familiar with Google Workspace, Calendly, Mailchimp, Stripe, Canva and task management tools. (We use highly intuitive tech tools! If you’re not totally familiar with some of these, no worries, as long as you’re willing to learn!)

✓ Client-Focused: You genuinely enjoy making others’ lives easier and delivering exceptional service.

✓ Detail-Oriented: You have a sharp eye for accuracy and quality.

✓ Autonomous & Resourceful: You take initiative, solve problems, and love figuring things out (Google and ChatGPT are your go-to tools!)

✓ Physically Capable: Home organization projects can be demanding, requiring lifting, moving, and long hours on your feet. (We often log 15,000+ steps in a day!)

Your Responsibilities

As our Executive Assistant & Home Organizer, you will be involved in a wide variety of tasks, ensuring our business runs smoothly and our clients receive outstanding service.

Your Highest Priority: Save Us Time!

We understand that this is a lot! Don’t worry; we will start small, and grow towards rounding out your role within our company, hiring additional support when necessary.

Required Tools: You have a reliable and presentable vehicle, laptop, phone, and high-speed internet!

Administrative & Operational Support

✓ Fully manage our business inbox & calendar.

✓ Oversee purchasing, bookkeeping, payroll, and expense tracking.

✓ Support proposal preparation, invoice management, and reporting.

✓ Coordinate recruiting, job postings, and onboarding for new team members.

✓ Maintain digital file organization and improve documentation processes.

Personal Assistant Tasks

✓ Run errands, pay bills, order groceries, and manage gifting.

✓ Assist with event planning for clients and team events.

✓ Provide occasional driving support if needed.

Client-Focused Tasks

✓ Attend home organization projects to assist with hands-on client support, including:

✓ Taking notes during Magic Planning Sessions.

✓ Helping implement decluttering and organization plans.

✓ Supporting clients during their onboarding process.

✓ Communicate with clients, vendors, and partners to ensure seamless coordination.

Strategic Contributions

✓ Assist with prioritizing tasks & schedules.

✓ Manage LinkedIn leads and support business growth initiatives.

✓ Continuously improve processes to enhance efficiency in both office operations and client services.

Special Projects & Brand Initiatives

In addition to core responsibilities, you’ll play a key role in executing one-off projects and creative initiatives that enhance our brand, improve client experiences, and support business growth.

✓ Team & Client Gifting: Source and coordinate branded merchandise, team apparel, and thoughtful client gifts.

✓ Product Sourcing & Procurement: Research and liaise with manufacturers and suppliers for new storage solutions, organizational tools, or custom-branded products.

✓ Event Coordination: Assist with pop-up events, speaking engagements, community partnerships, and client appreciation experiences.

These projects will vary based on business needs, and we’re excited to have your fresh perspective and resourcefulness to bring them to life!

Why Join the Organization Magic Team?

✓ Be part of a purpose-driven business helping professional women thrive at home.

✓ Direct impact—your work will truly make a difference in people’s lives.

✓ Opportunity for growth into a Chief of Staff role as our business evolves.

✓ Work closely with passionate entrepreneurs who value your skills and input.

Learn More About Us

We have put our heart and soul into our website. Before applying, please explore OrganizationMagic.ca to learn about our mission, values, and what we stand for.

Want deeper insight into how we’re thinking about this hire? Check out these two books:
📚 Buy Back Your Time by Dan Martell
📚 Who Not How by Dan Sullivan

How to Apply

Please send us an email at hello@OrganizationMagic.ca with the subject line "Application for Executive Assistant & Home Organizer - [Your Name]"

Please include in your email:

Introduce yourself.
In your opinion, what role does organization play in creating a comfortable and harmonious living environment? How has this belief shaped the way you approach your own space?
Attach: Your Personalized Cover Letter & Resume as one PDF File.
Attach: A 3-5 minute video explaining why you think you're a perfect fit for this role, and Organization Magic as a company.

We will respond to every application as soon as we can!

Final Thoughts

We can’t wait to hear from you and see how you can help us create more time for the work we love—and help our clients fall back in love with their homes!

This is a dynamic, hands-on role where no task is too small, and no challenge is too big. You will be an integral part of our team, and we are as excited to learn from you as we are to teach you about our work!

As we grow, you may work harder than you ever have before—but you will also end each day knowing you’ve contributed to a mission bigger than all of us.

Thank you for your consideration!

With heartfelt gratitude,

Van & Lan
Your Organization Magic Team